G-001 University Policies and Procedures

G-001 University Policies and Procedures 

Codified University Policies are policies which have been approved by the President and are not inconsistent with Federal or Minnesota Statutes, the Minnesota State Board of Trustee Policies or System Procedures, the Agreement between the Minnesota State Board of Trustees and the Inter-Faculty Organization and the Minnesota State Board of Trustees and the Minnesota State University Association of Administrative and Service Faculty. 


The following definitions are aligned with the Minnesota State Board of Trustees Policy 1A.1, “Minnesota State Colleges and Universities Organization and Administration. 


A policy is a statement enacted by the University President to provide structure for Southwest Minnesota State University and its constituents, in accordance with its mission, vision, and values. Policies are to be concise statements on matters of governance deemed important to the University’s operation. 


Procedures specify the manner in which policies, law, or managerial functions must be implemented by the University. 


The University Policies shall be codified under the following categories: 

A    Curriculum and Related Academic Policies 
F    Fiscal Policies 
G    General University Policies 
I      Information Technology 
P    Personnel Policies 

Policies shall be identified by a combination of letters and numerals. The initial letter indicates the code category. A dash is followed by a three number combination sequencing the policies within a category. 

Procedures are to be codified and maintained separately. Procedures are to be codified by using decimals with the policy number to indicate multiple procedures coded to one policy. 

Related Documents 

G-001.1 Responsibility for Policies and Procedures 

Policy History

Date of Adoption: September 14, 1976
Date of Last Review: October 23, 2023

Date and Subject of Amendments

10/23/2023 - Language was updated to reflect "Minnesota State" instead of "MnSCU" and a definition for the terms "policy" and "procedure" was added.

Note: While every effort is made to ensure accuracy, SMSU reserves the right to correct any clerical errors herein. Also, you can submit feedback.